More and more businesses are making the smart decision of moving their QuickBooks accounting software to the cloud. Switching to QuickBooks cloud hosting is certainly a step-up for your business since it will allow you to manage your accounting more efficiently. You’ll be able to access your QuickBook data from anywhere, and anytime. You’ll also create a more powerful workflow for your employees and be able to enjoy other benefits of QuickBooks cloud hosting.
Still, this is a major decision to make, and you shouldn’t rush into it. There are important things to consider, and we’re here to help you do it.
Here are 7 essential things to consider before getting QuickBooks in the cloud.
What do I Expect From Switching to QuickBooks Cloud?
Before you make any hasty decisions, take a step back to analyze your current accounting practices and consider what you want to improve and enhance. You need to know what you’re expecting from your new hosting provider so that you can choose them wisely.
It would be best to get informed about the features you’ll have available, and what they would mean for your business.
Search for a hosting provider that offers:
- accessing your data anytime, from anywhere
- collaborating with other users, remotely
- assigning the level of authorization to other users
- 24/7 technical support, in case something malfunctions
- seamless transition without hiring an IT expert
- adequate pricing system
These are just the basics, and you should do further research to see whether switching to the cloud will satisfy your specific business needs.
Will my Business Remain Scalable?
Many businesses fear that switching to the cloud and choosing a specific hosting plan is a permanent decision they won’t be able to change. In reality, professional hosting providers use the power of scalability to make sure your business grows uninterruptedly.
What does that mean?
It means that, as your business changes, so do your needs, resources, and daily activities. You should look for a hosting provider that offers:
- switching plans
- using a wide set of add-ons
- integration with other software
Scalability is one of your top priorities, so consider the flexibility you’ll be given once you switch to the cloud.
Is my Data Secure?
When choosing your hosting provider for migrating QuickBooks to the cloud, you have to make sure your data is fully protected and secure. That means you need to do some research and see what type of security protocols and strategies are included in the package you’re choosing.
So, check for the basic and additional security features such as:
- end-to-end encryption
- data backups and recovery
- virus and malware protection
- data access management
- secure cloud locations
- anti-spyware software
Make sure that you can trust your hosting provider with the delicate and valuable data you’ll be storing on the cloud. Don’t hesitate to schedule a consultation and ask additional questions regarding data security.
Will my Employees Benefit from This Switch?
Your employees are the cornerstone of your business. They are the ones doing all the work and using the tools and resources you provide to give your clients and customers the best experience.
When it comes to getting QuickBooks in the cloud, your employees will be impacted as well. The question is, will it make their daily activities simpler and their work energy more powerful?
Consider the following factors before making the switch and choosing your hosting provider:
- how your employees feel about this change
- do they have any ideas or questions about it
- will you need to organize employee training
- how will the switch influence the overall work atmosphere
How Fast Will the Cloud Solution be?
Speed is of the essence, especially for businesses that have a lot on their plates. You don’t want to get stuck with a QuickBooks cloud solution that slows you down or changes the dynamics of your daily routine.
So, consider the speed that the hosting provider is promising. Naturally, you’ll need to have fast and secure internet on your side, but you still need to make sure there won’t be anything holding your business back.
Is this a Wise Investment?
The financial aspect of this switch is certainly worth considering. You don’t want to invest your money into something you’re not sure will pay off.
But, since you’ve already considered the benefits and upgrades to your business, all that’s left for you to think of is the pricing plans your hosting provider offers.
While doing your research, pay attention to:
- free trials and demo versions
- getting a quote for your specific business needs
- hosting plans and pricing
- hidden fees
- annual and monthly charges
You can also see how much it costs to add specific features you want to use and calculate what the whole arrangement might cost you. This will help you make budget plans and be certain you’re investing your money wisely.
Is This Hosting Provider Trustworthy?
Finally, you can’t trust your QuickBooks cloud account to a business you know nothing about. You need to make sure you’re choosing a hosting provider that is trustworthy and able to support you during the transition, and later, during your daily activities.
So, be smart about choosing your hosting provider. Look for a provider that:
- has been around for years
- has a proven track record of collaborating with businesses such as yours
- offers professional customer and technical support
- has great customer reviews
- is communicating with you professionally
- understands the needs of your business
- follows the industry trends
- is always upgrading and offering something new
You want a hosting provider that is reliable, secure, and constantly upgraded.
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As you can see, there are important things to consider before you get QuickBooks in the cloud. You need to find the right hosting provider and make sure they’ll offer you exactly what you need.
The 7 things to consider that are listed above should be your checklist while transiting to the cloud. Use them to make sure you make all the right decisions for your business.
Author’s bio. Jessica Fender is a professional content writer, editor and business development specialist with extensive experience in the digital publishing industry. Her MO is to provide readers with actionable, practical tips in a variety of digital niches through articles, case studies, and papers. Jessica keeps a close eye on trending news and changes in digital marketing, all while she spends her free time going through personal development literature.